Digital Vision - Making a Visual Difference

Digital Meeting Room Booking: Is It Right for My Business?

Room Booking – Scheduled or unplanned, regular meetings are an integral part of the way all companies do business. Whether the objective of your meeting is to plan business growth, devise the creative ideas that will market your company successfully to your target audience or discuss your latest product or service innovation, having the access you need to a separate meeting space within your business environment is important.

Modern meeting rooms have to be all things to all people, particularly if you own a large company housing a multitude of departments. Through smart technology, the effectiveness and efficiency of meeting rooms has gone from strength to strength in recent years, but it’s not just the systems and devices inside that count. Technology has transformed the meeting room booking process for the better, but is investing in an all-in-one digital solution for reserving meeting rooms the right step for your business?

Overcome common booking challenges

As a necessary part of business, meeting rooms don’t come without their challenges. Organisations who manually manage the booking process encounter a number of issues as a result, problems that are particularly time consuming. A recent survey revealed that business professionals spend on average 4.75 hours per week arranging 8.9 meetings, but with a digital meeting room booking system you can spend this time elsewhere within your company. As well as wasted time scheduling meetings, scheduling errors and even damage to team morale and client perception have become common challenges associated with manual meeting room booking processes.

With meeting room booking technology, the booking woes of small businesses and large enterprises alike become a thing of the past. Reservation systems are instead fully integrated into your organisation. Many of the devices we stock here at Digital Vision Audio Visual support Google Calendar, Office 365, Outlook and iCalendar to ensure meeting space can be reserved through your company calendar as well as via the system display.

Optimise resources for better productivity

Inefficient use of meeting rooms and resources is another issue that has plighted businesses across numerous industry sectors. Ghost meetings (i.e. scheduled meetings where no one shows up) are unfortunately very common. In fact, 34% of scheduled meetings end up being labelled in this manner, a statistic that equates to 27 wasted room hours each month and is certain to have a frightful impact on office productivity. Just to note, these wasted hours relate to just one room, if your office has 10 or even 100 meeting spaces, then no-show meetings can put an even heavier burden on resources.

Your valuable meeting space can be more efficiently used with the integration of meeting room booking technology, with systems making it easier for employees to cancel their attendance on a shared calendar and rooms then able to be booked by other employees and teams. The advanced analytics available with many room booking systems also ensure commercial property costs can be reduced with resources that aren’t used as efficiently digitally documented.

A stress free experience for all

We’ve all encountered the stress of securing meeting room space within the corporate environment but with digital meeting room booking, a hassle free process can be embraced by all. As well as ensuring a relaxed meeting room environment for staff, visitors will enjoy the perks of automated booking with customisable email notifications coming as standard with many models. With full management from one place and customisation to incorporate corporate branding also possible, meeting room booking is made a breeze for all involved.
Think digital meeting room booking is right for your business? Shop the latest meeting room systems right here.